This section includes Book Selection Procedures, Vendor/ Supplier Selection Criteria, Book Purchase Procedures, Terms and Conditions for Vendors/ Suppliers, Rules and Regulations for the Students, and Fund Allocation Formula.
Book
Selection Procedures
- The library helps the faculty in book selection by providing them the latest publishers catalogues, pamphlets etc.
- Books exhibitions are also organised for selection of books.
- Publishers and vendors visit the library and departments of the college to promote their publications.
- Teachers very frequently browse the sites of reputed publishers, databases etc. which help them in selection of books for the library.
- Teachers assess the title before recommending it for purchase.
- Those titles are avoided for purchase which are available in digital form as an open-source.
Vendor/
Supplier Selection Criteria
- Should agree to the terms and conditions as set by the Library committee.
- Credentials- should be a member of Delhi State Bookseller’s and Publishers’ Associations (DSBPA) or Association of Indian Publishers and Booksellers (AIPB).
- Must have Permanent Account Number.
- Should be a supplier to some government institute or university or college library.
Book
Purchase Procedures
- The faculty and students can recommend books, on specified format, for purchase to the library.
- The requisitions of students has to be approved by the member of library committee of the concerned department.
- The recommendations from the faculty needs to be endorsed by the member of the library committee of the concerned department. (TIC in absence of the member library committee)
- An Indian/ Student/ Cheaper/ Economy edition of a foreign title is preferred.
- Paperback books are preferred over hardbound volumes.
- The requisitions received are checked for duplication by the library staff. The library staff mark the requisition list with the number of copies already available in the library.
- Upto maximum of 25 copies of a title can be procured. However, more copies can be procured if recommended by the library committee
- The library then obtains sanction for the acquisition from the principal.
- Sanctioned list is given to selected vendor(s).
- One copy of titles are supplied, along with the price proof, to the library against the approval memo.
- Supplied books are checked by library staff/ teacher(s) who recommended those.
- After due checking, order is placed for selected titles.
- Unordered titles are returned to the suppliers.
Terms and Conditions for the Vendors/ Suppliers
- The books supplied should be in good physical condition.
- An Indian/ Student/ Cheaper/ Economy edition of a foreign title is preferred.
- Paperback books will be preferred over hardbound volumes.
- The bill, neatly TYPED/ COMPUTER PRINTED, should be submitted in DUPLICATE within 30 days of dispatch of the order. The bibliographical details should match with that of the approval memo and the order. Mutilated bills and bills with overwriting will in no case be accepted.
- The bill should be appended by an undertaking stating that the latest edition(s) has/ have been supplied, prices are correctly charged, Indian/ Economy/ Cheaper edition(s) is/are supplied where available and paperback is not available for title(s) supplied in hard binding.
- For price verification proof, the bookseller shall produce a copy of Trade/ Publisher’ Catalogue. For foreign title(s) the supplier may be asked to furnish PUBLISHER’S INVOICE and/or any other relevant document.
- Books should be supplied within 30 days of the order failing which the order shall be treated as cancelled.
- For non-available, out-of-print, out-of stock books, a certificate proof from the publisher must be produced.
- The discount, as agreed, is to be indicated separately.
- All the supporting documents of the bill must be signed and stamped by the supplier.
- Any of the above mentioned terms and conditions could be amended as desired without any prior notice.
Rules
and Regulations for the Students
- The Library is open to the College students and staff members only.
- Membership is given to students for one year.
- The librarian has the discretion to refuse admission to student(s).
- Any issued book/s can be demanded back at any time.
- Personal books, umbrella, stick, money- bag, mobile phones etc. are not allowed in the library. Personal belongings are to be left outside the library at their own risk.
- Students must carry their Identity Card with them whenever they enter the library. They can be refused admission to the library if they fail to produce their identity card on demand.
- Any misuse of the library facilities will considered as a serious breach of discipline and the Principal can take such action as is necessary.
- The Principal may change any or all the library rules without any notice.
- Students are expected to read notices issued by the Librarian from time to time. Ignorance will be no excuse.
- Students on leave must arrange for the return of books in time.
- Entire library premises are a SILENCE ZONE.
- Borrowers must ensure that book(s) which are not properly issued in their name are not to be taken out of the library in any circumstances.
- Membership is NOT TRANSFERABLE.
- Book(s) once taken from the shelves should be left on the reading- table only.
- Students are entitled to borrow four books (including Magazines). The books are issued for 15 days only.
- The rate of overdue charges will be Rs 5/- per day per volume.Fine will be deposited through Paytm only.
- Students may borrow books against the membership ID issued to them. Loss of library documents should be immediately reported to the Librarian with the copy of an FIR lodged.
- Borrowers must ensure that the books borrowed by them are not spoiled, dog-eared, marked or otherwise mutilated.
- Books lost or damaged shall have to be replaced or its double price and cost of binding shall be charged from the borrower.
- Reference books and “Not to be issued” books will not be issued.
- NO BOOK(S) SHALL BE ISSUED AFTER THE LIBRARY CLEARANCE.
The library funds for books are distributed amongst departments based on a formula. To know more about it please click Fund Allocation Formula.
Based on the formula, the fund for the year 2015-16 is distributed as below-
Biochemistry - 0.9
Biology -2.8
Biomedical Science - 9.9
Chemistry - 2.5
Computer Science - 11.7
Electronics - 9.6
Polymer Science - 9.7
Food Technology - 10.8
Human Communication - 2.6
Instrumentation - 14.8
Mathematics - 3.3
Microbiology - 8.3
Physics - 8.5
English - 4.6
Others/ General - (2.5 percent of the grant)
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